The Seneca East Athletic Boosters is an organization of Seneca East parents and interested community members functioning in support of all Seneca East Jr. High and High School athletic programs. The boosters have been working very hard at making Seneca East’s new athletic complex a reality as quickly and efficiently as possible.
The boosters thank all those who have donated time, labor, materials, and money toward making the new complex a place to be proud of. Our accomplishments could not have been completed without all those involved!
To
continue progress on the upcoming projects, fundraisers are continuing
and help is still needed. Several fundraisers are in progress now -
please click on the links below to view and print any of the
S.E. Athletic Booster Forms to add your support to our organization.
SE
Athletic Booster Officers
2010 - 11
President
- Tom Nagel
Vice President
- Cindy Beat
Treasurer - Tami Diehm
Secretary - Kathy Strausbaugh
Meetings
1st Monday
of Month
7:00 p.m.
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April 5, 2010 Meeting
Call to order: The April 5, 2010 meeting was called to order by President Tom Nagel at 7:00 p.m. There were eight members present.
Secretary’s Report: The March meeting minutes were read and approved as written.
Treasurer’s Report: The Treasurer’s report was read. A few more brick orders have been received, so far 75 small bricks and 40 large have been ordered. The treasurer’s report was approved as written.
Guest Speaker: John Collart from Kessler’s Team Sports (formerly Coaches Corner) provided information on becoming a Nike school.
Old Business: Concession stand – There was no report submitted. The portable cart needs to be ready for tomorrow night’s track meet.
Bingo – The state auditor has been contacted, we need to apply for a federal tax ID number. Information that must be included on the application – name of organization, last year we had a valid license and the last year’s tax report.
The complex sign sub-committee met twice since last meeting. Seven signs have been purchased so far. A motion was made and seconded to give the advertisers purchasing a sign one $50 credit each for advertising in the sports program, The motion passed. A boosters sign and MAL sign will be paid for by the booster’s organization.
New Business: A meeting will be called to come up with some design for a wall to display the commemorative bricks.
Scholarships – A committee will be appointed for next year to manage the scholarships. This years applications will be delivered for the selection process.
A sign similar to the advertisers signs listing names of past state qualifiers has been requested, with the sign to be placed on the outside of the fence at the complex. No decision was made.
Ten girls track uniforms, size large, have been requested for this year. Also the girls track tent was damaged at the Bucyrus meet in the wind last Saturday. It was purchased in 1998 and needs to be replaced. A motion was made and seconded to purchase a 10’ x 20’ tent, cost $1400.00 as a replacement. The motion was approved.
Twelve new hurdles have been ordered by the athletic department. As part of the agreement with the boosters to purchase some new hurdles each year, a motion was made and seconded that the boosters pay for six of the new hurdles. The motion was approved.
Tiger Zone has offered to sell Seneca East apparel at the Tiger Night Relays and Tri-County Relays and donate proceeds to the athletic boosters.
The officers will meet to review and update the By-Laws of the SE Athletic Boosters.
Next Meeting: The next meeting will be held May 3, 2010, at 7:00 p.m.
Adjournment: A motion was made and seconded to adjourn the meeting at 9:00 p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
Call to order: The March 1, 2010 meeting was called to order at 7:30 p.m. in the Board Office with ten members present.
Secretary’s Report: The February meeting minutes were read, moved and seconded approval as written. Motion passed.
Treasurer’s Report: The Treasurer’s report was read. Approximately $21,063 of the boosters organization money was turned over to the school for completion of the complex building. Copies of invoices paid with these funds are not available for the booster’s records. The invoices and payment records are retained by the school treasurer. Moved and seconded approval as read. Motion passed.
Old Business: Complex update - electrical work is underway and plans to finish the public restrooms are done. The approximate cost to finish the restrooms is $14,870. Temporary baseboard heat can be installed in the restrooms. The plumbing contractor is willing to work time and materials to complete the restrooms.
The tie straps in the baseball dugouts will be installed and the dugouts prepared for final inspection. The small stat booth at the baseball field (old ticket booth) may be utilized for concessions.
Concession stand – There was no report submitted. A request was made to share cost and proceeds from the indoor concession stand next winter sports season with the Sr. class to avoid having to move product around each night.
Bingo – A volunteer is badly needed to coordinate the start up of this project. The equipment is all being stored at the K or C. Tom will call the state auditor to apply for a license.
The Nike representative will attend the April 5 meeting to explain the “Nike School” package.
The Nike brand of cross country uniforms was checked, they do not carry a black uniform in the style needed by the team. The original proposal, $927.12 for uniforms, graphics etc. was requested. A motion made to purchase the uniforms as requested was seconded and passed.
New Business: At last meeting advertising signs for the perimeter fence were discussed. A sample from a local vendor was presented with pricing. This vendor was chosen to make the signs based on quality of material and price. Discussion of the advertising fee, size, placement and replacement every three years of the signs led the group to appoint a committee to attend to the details. The committee is made up of Tom Nagel, Cindy Beat, Jeff Walliser and Tami Diehm. They will meet Monday, March 8 at 7:00 p.m. in the board office. The fee for a 4x4 sign was set at $350 per year or $1000 for all three years. The purchase of a sign includes two all sport passes. The vendor will be asked to make up a Seneca East Athletic Boosters sign to use as an example to show potential buyers. A letter will be composed and sent out to local businesses explaining the signs and fees. An MAL sign will be purchased by the school athletic department. It was decided that as contracts are signed for the 2010 – 2011 season, the signs will be put up now, to give the business free advertising during spring and summer sports events. The signs may be able to be moved to a field of choice.
A brick wall will be constructed with the bricks purchased so far, with open spots left for future purchases. Pavers can also be added in the future. A design for the wall is needed, a local landscaper will be contacted.
The problem with the mud in front of the concession stand was discussed with a suggestion of mulch and picnic tables. A food court idea with each vendor to pay an annual fee up front to have their food available. The boosters would not make any profit from the sales of food, only the annual fee. No decision was made.
Next Meeting: The next meeting will be held April 5, 2010.
Adjournment: A motion was made and seconded to adjourn the meeting at 9:00 p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
Call to order: The February 8, 2010 meeting was called to order at 7:30 p.m. There were ten members present.
Secretary’s Report: The January meeting minutes were read. It was moved and seconded approval as written. Motion passed.
Treasurer’s Report: The Treasurer’s report was read. Money from the boosters organization was turned over to the school, copies of invoices paid with these funds need to be forwarded to the booster’s secretary. It was moved and seconded approval as read. Motion passed.
Old Business: Complex update - A price to finish the building with all remaining labor hired out is about $132,336. Two invoices were presented for payment.
Concession stand – The report for fall and winter concession stand was distributed to those present. The after school program has been profitable. A wrestling event that brought in about $1900 in prior years was not scheduled this winter.
During the last meeting, 60 new black football jerseys were requested. The old black jerseys will be offered for sale for $20.00 each, with the current football players having first chance at those. A motion was made and seconded to purchase the jerseys. Motion approved.
Bingo – It needs to be determined if there is an existing license and also where the equipment is located. Someone needs to be found to take charge of the operations. The equipment will be located and the state auditor contacted to find out if there is a license and if it needs to be renewed.
New Business: A request for new cross country uniforms was presented. The coaches will work together to figure out if the uniforms can be purchased from the same vendor as the football jerseys.
Eight new pairs of baseball pants have been requested, the price will be compared to a price from the vendor providing the football jerseys. A motion was made and seconded to purchase the pants, motion approved.
A spring work out program was proposed, to be held early morning (6:00) for any person wanting to participate. There would be a small fee for the use of the facility. An evening session may be considered later, if there is enough interest.
A price for advertising signs on the track fence was presented. One sign would cost the advertiser $375 per season. This will be discussed in greater detail at a future meeting.
A stainless steel crock pot from the chili cook off is missing, the owner would like to have it returned. If anyone picked up the wrong crock pot, please return it to the school.
Next Meeting: The next meeting will be held March 1, 2010.
Adjournment: A motion was made and seconded to adjourn the meeting at 8:50 p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
Call to order: The January 4, 2010 meeting was called to order at 7:30 p.m. There were eight members present.
Secretary’s Report: The December meeting minutes were read, a motion made and seconded for approval as written. Motion passed.
Treasurer’s Report: The Treasurer’s report was read, a motion made and seconded for approval as read. Motion passed.
Old Business: Complex update - the walls dividing the areas are complete. Painting and electrical work can begin soon, as long as no inspection is needed at this point. A suggestion was made to install a dropped ceiling in the concession stand. The light switches need to be split up soon, so there is a switch in each area. All invoices will be paid, so we can see where the organization is financially.
The approved plans for the dugouts and permits for the dugouts were presented. The invoice for the plans has been paid, the permit fee has been paid. Hurricane straps need to be installed yet. All paperwork will be turned in once all inspections have been completed.
New Business: Bingo – the need for bingo was discussed. Several persons who were involved previously will be contacted for assistance in starting up.
The Rigatoni Dinner is scheduled for Jan. 23 beginning at 4:00 p.m. following the girls game with Arcadia and before the boys game against Buckeye Central. We will ask for donations for meals. Signs are being made and workers organized. Any volunteers will be welcomed.
Public restrooms in complex – lengthy discussion was held. The plumbing plans need to be revised to show the plumbing fixtures for state approval. The discussion centered on completing the locker rooms vs. the public restrooms.
Alumni games – Would be best to have during college break over Christmas. This will be tabled until September 2010.
Golf Scramble - A date has been set for the spring golf scramble.
Football - Sixty new black football jerseys have been requested. Two bids were presented, one of the company reps will be contacted to see if they can match the lower bid. This was tabled until the Feb. 1 meeting.
A letter will be sent out to Jr. High parents asking for assistance for Bingo and other booster projects.
Next Meeting: The next meeting will be held February 1, 2010.
Adjournment: A motion was made and seconded to adjourn the meeting at 9:06 p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
Call to order: The December 7, 2009 meeting was called to order at 7:30 p.m. There were fourteen members present.
Secretary’s Report: There was no secretary’s report available from the November meeting.
Treasurer’s Report: The Treasurer’s report was approved as distributed. A memorial donation was received.
Old Business: Chili Cook off – Will be held prior to the Monroeville game, Dec. 12. Each participating team will provide 2 gallons of chili. Jeff will check on crackers and desserts. Chili cups, spoons, napkins and drinking cups will be provided by the school. Ads have been put in the Hub and Advertiser Tribune. Chili will be numbered for voting, donations will be accepted. Set up will be at 4:30 p.m. Monroeville was invited.
50/50 - Representatives of the Music Booster organization were present and requested that 50/50 profits from all basketball games be split equally with their organization, instead of receiving 100% of the proceeds from the girls games. The representatives reported that the Athletic Boosters have split all returns equally for the past two years and they would like to continue in this way. A motion was made and seconded to split the proceeds from all home basketball games equally between the athletic boosters and music boosters. Motion passed.
New Business: The purchase of a state Cross Country ring was requested. A motion was made and seconded to purchase the ring. Motion passed.
A bill was presented for payment for work on the dugouts, the bill will be forwarded to the secretary. The floor in the complex building will be poured this week. The block has been delivered and is ready to be put up. The plumbing estimate for the restrooms is $14,000.00. The school board paid for the outside work, $2300.00. The temporary dividing curtain needs to be removed.
Next Meeting: The next meeting will be held January 4, 2010.
Adjournment: A motion was made and seconded to adjourn the meeting at 8:10 p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
October 5, 2009 Meeting
Call to order: The October 5, 2009 meeting was called to order at 7:30
p.m. There were nine members present.
Secretary’s Report: The Secretary’s report was read, two corrections noted.
The athletic fund can not support the purchase of any additional banners,
and the next meeting date is Oct. 5. It was moved and seconded to approve
with corrections. Motion passed.
Treasurer’s Report: The Treasurer’s report was distributed and reviewed.
It was moved and seconded approval as distributed. Motion passed.
Old Business: Bricks – blank bricks can not be removed from a wall for
engraving, but can be removed from a walk. A brick form will be included
with the sports program the first several home basketball games for those
who still wish to order bricks. Large donors will have the special bricks,
including Sutton Bank, Republic Bank, SE Athletic Boosters, and Ruffing
Family Care Centers. The color of the engraved bricks will be compared
with the Belden Red Velour, which is the color of the bricks on the school
building. If the colors match, blank bricks will be ordered from Belden.
A motion was made and seconded to purchase blank bricks. The bricks will
not be ordered until about February, for spring/summer construction of
the wall.
Concession Stand/Complex Building - Plumbing plans are approved, plumbing
work will begin as soon as feasible. The structural plans have been submitted
for approval. Pressbox plans can be approved for up to one year prior to
work beginning.
Alumni Game - No advertising has been done yet. Wendy’s will not donate
cups for the chili. The Athletic Director will notify all the coaches of
the plan for chili cook off. The admission price will be $3.00 per individual
or $8.00 per family. Chili will be eaten in the Auditeria. Fliers and the
newspaper ads will be submitted. An announcement will be placed in the
Advertiser-Tribune Sports Briefs stating, “Any Seneca East Alumni boys
or girls interested in playing basketball on Dec. 19 please call the Seneca
East School Office at 419-426-1855, Joe Zirger at 419-447-8505 or Tom Nagel
at 567-224-4144.”
State Track Ring - The state track ring will be presented at halftime of
the Oct. 9 Lakota game, Jeff Phillips will present the ring.
New Business: The boosters will work the concession stand on Oct. 28 for
volleyball tournaments, the Junior class will work the Oct. 31 games.
Next Meeting: The next meeting will be held November 2, 2009.
Adjournment: A motion was made and seconded to adjourn the meeting at 8:35
p.m. Motion passed, meeting adjourned.
Respectfully submitted, Recording Secretary
Call to order: The September 8, 2009 meeting was called to order by President Tom Nagel at 7:30 p.m. There were thirteen members present.
The August meeting minutes were read and approved as distributed.
The treasurer’s report was approved as given.
Old Business:
Corn Hole Tournament at Attica Fair – Not all of the checks have been turned in yet, so the profit is not known. A suggestion was made to run the boards north and south next year to avoid the sunset. Thank you notes will be written for those who assisted.
Brick Wall – We will be eligible for six free large bricks, according to the number we will be purchasing. The large donors names will be put on these. Blank bricks will be ordered to be inscribed at a later date with new donors. A breakdown of the large donors will be ready for the October meeting. A motion was made and seconded to buy 500 blank bricks. Motion passed.
The fall sports programs were approved and will be ready for sale at $1.00 each.
Concession stand –The portable concession stand may be used for the Friday night game. Hot dogs and pizza will be the only hot food served this week. A good cleaning will be required before the game, and tarps put up for temporary walls. The wall separating the visitor locker rooms from the concession stand will be masonry construction. A Liaison to the school board from the boosters was appointed. Moved and seconded the appointment of Dave Daniel, with Dave Stallings as the alternate. Motion approved.
An alumni basketball game is being planned for Dec. 19. Still in the planning stage, girls and boys games may be held if enough sign up. A Chili cook-off will be held prior to the game, at about 5:30, with various groups creating their own pots of chili. A 3-point contest will be included. The boosters will provide the sample bowls, spoons, cups, bread and crackers. Wendy’s in Tiffin, Bellevue and Willard will be asked to donate small chili cups and spoons. Newspaper notice, a flyer, announcement at a home football game will be needed to advertise. Contact persons will be listed in the announcements. The first game will start at 7:00 p.m. with a second game to follow.
New Business:
A thank you note was read from one of the recipients of the Athletic Booster scholarship money.
Additional button material is needed before the start of the winter sports program.
Prices on commemorative track plaques are being requested.
Advertising banners were suggested on the baseball, softball and football fences.
The next meeting is Monday, October 8, 2009 at 7:30 p.m.
Adjournment: The meeting was adjourned at 9:11 p.m.
Respectfully submitted,
Recording Secretary
Call to order: The August 3, 2009 meeting was called to order at 7:30 p.m. There were fifteen members present.
The July meeting minutes were read with one correction noted. The first football game is Aug. 28, at Clear Fork. Minutes approved with correction.
The treasurer’s report was approved as distributed.
Old Business:
Bricks – There was discussion of real bricks vs. the decorative coating presented at the July meeting. Those present decided to purchase real bricks. After discussion regarding how to display the bricks, a wall display instead of a walkway was decided on. The bricks will be ordered, placement and landscaping appropriate for the wall, and the masonry construction of the wall will all be decided on. A centrally placed banner in the wall will read “Seneca East Athletic Complex Brick Donors” with a tiger head logo.
Bair Brothers will be asked for prices of plaques for the yard of track donations and the yard of football field donations.
Further discussion on the finish for the dugouts will be tabled until a later date.
Corn Hole Tournament – Assistance will be needed to set up, sign in teams and operate the tournament starting at about 4;00 p.m. Boosters will work on finding volunteers to man the tournament.
Concession stand – All present agreed to move forward as soon as possible on finishing the project.
Press box – Waiting on a CAD for the complex building and site before anything further can be done.
Harlem Globe Travellers – After some discussion, a motion was made and seconded to scratch the planned fund raiser. Instead, an alumni game may be played during Christmas break on Dec. 19. The spaghetti supper or chili cook off could be held the same night. Ideas tabled until Sept. 8 meeting.
Golf Scramble did not happen July 26, only two teams signed up. Will be planned for next year.
The same number of Fall Sports programs will be printed for this year as last.
New Business:
New volleyball jerseys were requested for the team. They need 20 black and 5 white with numbers on each. A motion was made and seconded to purchase. Motion was passed.
The button pictures will be made by NHS student this year for $3.00 each.
The Tiger Football Foundation will hold 26 drawings this year. The fee to join remains $50.00. August 20 is the kick-off and Aug. 21 the preview game. The concession stand may not be open for the preview.
A vice-president is needed to fill in when the president can’t attend the meeting. Several persons were mentioned and will be asked if they are interested.
A request was made that the after school concession stand be staffed again this school year.
Next Meeting: The next meeting is Tuesday, September 8, 2009 at 7:30 p.m., due to Monday being Labor Day.
Adjournment: Meeting adjourned at 9:18 p.m.,
Respectfully submitted,
Recording Secretary